HIPAA Privacy Policy – Earth Sent Wellness

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OUR LEGAL RESPONSIBILITIES

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Earth Sent Wellness is required by law to provide this notice. It explains how we may use and disclose your protected health information (PHI) and describes your rights and our obligations regarding the use and disclosure of that information. We are committed to maintaining the privacy of your PHI and providing you with notice of our legal duties and privacy practices.

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We reserve the right to change these policies at any time. If we make changes, we will notify you immediately. This policy remains in effect unless otherwise stated. Any changes will apply to all current and past health information.

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You may request a copy of this notice at any time. Contact Earth Sent Wellness at:

Phone: 954-282-1743
Email: info@earthsentwellness.com

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HOW WE MAY USE OR DISCLOSE YOUR PROTECTED HEALTH INFORMATION

 

Treatment: We may use and disclose your PHI to provide your treatment. This includes sharing information with other healthcare providers, trainees, therapists, medical staff, and office personnel involved in your care.

 

Payment: Your PHI may be used to obtain payment for services rendered, including sharing PHI with insurance companies or other third parties for pre-authorization of telehealth services or prescribed medications.

 

Healthcare Operations: We may use or disclose your PHI to operate Earth Sent Wellness. This includes activities such as staff training, case review, quality improvement, and contacting you via phone, email, or text to remind you of appointments. PHI may also be shared with third-party “business associates,” such as billing services, under written contracts protecting your privacy.

 

Appointment Reminders: We may contact you via text, phone, or email to remind you of initial visits, follow-up visits, or lab work.

 

Others Involved in Your Health Care: We may disclose PHI to family members or friends with your verbal agreement, or if you have the opportunity to object and do not. In emergencies or when you are unable to agree or object, we may disclose information if determined in your best interest.

 

Research: PHI will not be used or disclosed for research purposes without your authorization.

 

Organ Donation: If you are an organ donor, PHI may be released to organizations handling organ, eye, or tissue donation as necessary.

 

Public Health Risks: PHI may be disclosed to prevent or control disease, report adverse events, or prevent injury, disability, or death. This includes disclosure to healthcare systems, government agencies, or the FDA as required by law.

 

Community Groups: Information you share in community groups cannot be guaranteed to remain confidential.

 

Health Oversight Activities: PHI may be disclosed to health oversight agencies for audits, inspections, investigations, or licensing purposes.

 

Required by Law: PHI will be disclosed as required by federal, state, or local law.

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Workers’ Compensation: PHI may be disclosed to workers’ compensation or similar programs.

 

Lawsuits: PHI may be disclosed in response to court actions, administrative actions, or subpoenas.

 

Law Enforcement: PHI may be released to law enforcement officials under court orders, subpoenas, warrants, or other legal requirements.

 

Marketing: PHI may be used for marketing purposes. You may opt out at any time.

 

Authorization: PHI will not be used or disclosed for purposes other than those listed above without your written authorization. You may revoke authorization at any time, but it will not affect PHI shared while authorization was in effect.

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YOUR RIGHTS REGARDING YOUR PROTECTED HEALTH INFORMATION

 

Access to Medical Records: You have the right to access and receive copies of your PHI. Requests must be submitted in writing. We may charge a reasonable fee for copying and providing PHI.

 

Amendment: You may request corrections to PHI you believe is incorrect or incomplete. Written requests must explain why the information should be amended. We may deny requests that do not meet requirements or if PHI is accurate and complete, providing a written explanation.

 

Accounting of Disclosures: You may request a list of disclosures of your PHI, except for those used for treatment, payment, healthcare operations, or pursuant to a valid authorization. Requests must be submitted in writing. The list may cover disclosures within the past six years.

 

Restriction Requests: You may request restrictions on the use or disclosure of PHI for treatment, payment, or healthcare operations. We will honor reasonable requests unless disclosure is required by law.

 

Confidential Communication: You may request that we communicate with you about healthcare matters in a specific way or at a specific location. Requests must be reasonable and allow us to continue billing and payment collection.

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Paper Copy of This Notice: You may request a hard copy of this policy even if you reviewed and signed it electronically.

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Complaints: If you believe your privacy rights have been violated, you may file a complaint with our office or with the U.S. Department of Health and Human Services. Contact information will be provided upon request.

 

Contact Person: Marjorie Thompson
Phone: 954-282-1743
Email: info@earthsentwellness.com